Replace your manual front desk intake with an AI system that qualifies patients, books appointments, sends reminders, and logs everything to your CRM — running 24/7 without a single phone call.
Built on n8n + Claude AI · Starts at AU$5,000 · Ships in 1–2 weeks · Privacy Act compliant
avg no-show reduction with AI booking reminders
insurance verification success rate via automation
avg claim rejection rate eliminated by AI pre-checks
patient intake without a human receptionist
The average Australian dental clinic deals with a 10–15% no-show rate, a 15% insurance claim rejection rate, and front desk staff spending 60%+ of their time on phone calls and appointment admin — tasks that generate zero revenue.
Only 12% of Australian dental clinics currently use any form of AI — which means if you implement this now, you have a significant competitive advantage before your local competitors do.
I built a production AI receptionist system for a dental clinic that handles the full intake pipeline: website enquiry → AI qualification → booking → reminders → CRM logging → team notifications. Zero human involvement until the patient is in the chair.
Via website chat, Facebook Messenger, or web form
Claude asks treatment questions, scores urgency 1–10
Direct to Google Calendar — confirmation sent instantly
48hr + 2hr SMS/email sequence, patient confirms or reschedules
All data saved — ready for your next visit or recall campaign
A Claude-powered chat widget on your website qualifies new patient enquiries 24/7 — asking the right questions, scoring urgency 1–10, and routing emergencies immediately.
Qualified leads book directly into Google Calendar or your practice management system. No phone calls, no back-and-forth emails. Confirmation sent automatically.
Multi-step SMS and email reminder sequences reduce no-shows by up to 40%. Patients confirm, reschedule, or cancel — all handled without your front desk.
Every patient interaction logged to Google Sheets, HubSpot, or your existing CRM — treatment notes, contact details, appointment history, and lead scores.
Automated insurance verification before appointments flags potential claim rejections before they happen — reducing the 15% avg rejection rate Australian clinics face.
Your team gets real-time Gmail alerts for new bookings, cancellations, high-priority patients, and anything that needs human attention.
Full teardown of the system I built: architecture, n8n workflow design, Claude AI prompt engineering, edge case handling, and deployment. Everything you need to understand what you're buying.
Ships in 1–2 weeks
Ships in 3–4 weeks
Ships in 4–8 weeks
Free scoping call — I will map out exactly what to automate for your practice and what it costs. No commitment required.